Building reporters should submit final follow-up data for FA approval during the first week of May. Remember, students may only be surveyed by one district; if you believe completers are missing from your follow-up data, the following building report, accessed by clicking Reports → Building Reports, may assist you with identifying students who are being reported in other districts:
To complete the review of the Follow-Up report:
To review the data submitted by a building reporter, click the Report link to the left of a building's name. This will open the Follow Up (XO603) Survey Results report. If the information requires editing, you may return a building’s data to the appropriate reporter by clicking the Comp./Ret. button.
TIP: The Comp% column within the Follow Up Buildings Completion table
indicates to a building reporter when all surveys have been saved into
CTEIS, regardless of whether that survey contains information or not.
By contrast, the Survey % column on the Follow Up (XO603) Survey Results report indicates the percentage of surveys that contain data from survey respondents. Keep in mind that a total response rate that is lower than 90% significantly raises the likelihood of a TRAC audit in your district.
After the Follow-Up report has been submitted, OCTE will publish analyses of the data your district collected. Analytics from previous years are available on the CTEIS Follow-Up Reports screen, accessible by clicking Reports → Follow Up Reports.
The final Follow-Up report must be submitted to OCTE no later than May 10th, 2018. For additional details on reviewing and submitting your Follow-Up report, please refer to the Follow-Up Review Guide for FA.
Enrollment information consists of many varying types of data, but student enrollment records are especially important. All CTE students must be enrolled in at least one course section in CTEIS by May 15th, 2018. After this date, MSDS data matches occur infrequently, and OCTE cannot guarantee that further UIC errors will be resolved in time for your students to be counted for funding on your Enrollment report. FAs should strive to make district building reporters aware of this due date and to distinguish it from the end-of-year submission deadline.
Building reporters and FAs must also ensure that all student UICs are accurate and valid at this time. The following building reports, accessed by clicking Reports → Building Reports, may assist you with updating and verifying the information that is critical to producing completers within your programs:
Reports for Reviewing Student Data Quality
Reports for Verifying Completers
NOTE: You may wish to generate your completer verification reports in the sequence outlined above as they are listed in order of most general (Completer Assessment Summary Report) to most individualized (Program Enrollment History).
For more information, please see Using Reports to Verify Data.